By letting us do what we do best, you will have more time to do what YOU do best!
Optimize your Time...Maximize your Productivity...Increase your Profitability...Reduce your Overhead Costs

If people like you, they'll listen to you; but, if they trust you, they'll do business with you -- Zig Ziglar

Our Trusted Partners
Confidentiality Guaranteed

Monarch Virtual Assistance LLC is aware of the often ‘sensitive’ nature of our clients’ work. All of our services are performed on a strictly confidential basis. When you work with us, you can trust us to preserve the integrity of your work at all times.

Other Services:

OFFICE SETUP/ORGANIZATION - Moving into a new office?  Need help organizing your existing one?  Files piling up or need to be set up or archived?  We can help!


- We would be pleased to assist with the production of:
Labels, Newsletters, Invitations, Flyers, Brochures, Award Certificates, Menus and Programs, Business Cards, Greeting Cards, Postcards

- We use Microsoft PowerPoint for the production of your presentations. We will incorporate tables, graphs, sounds and graphics into your presentation to give you that ‘WOW’ factor
If needed, we will prepare handouts.  If needed, we will package your presentation on CD

- We can assist you with your small, medium or large volume print needs. You provide the materials and we will arrange for them to be copied, bound and distributed.

- You provide the content and we will provide suggestions for content change, design and layout. We also offer cover letter preparation.

- Updating and maintaining policy and procedures manuals

- Preparing ads, reviewing resumes, arranging interviews, reference checks
Administrative Support Services

With today's technology, many of the administrative tasks and responsibilities that are provided by an on-site employee serving in the role of Executive Assistant, Administrative Assistant, or Office Manager in a Corporate environment can easily be provided to you remotely in a Virtual environment -- with the same level of efficiency, professionalism, and confidentiality. 

The difference is, with a Virtual Assistant, you have access to the "right-hand" administrative support you need -- but only
when you need it, no matter where you work or travel, anywhere in the world!

We offer a full range of administrative support services specifically for the  solo business professional to help you grow and manage your business. Administrative support services are offered in five-hour time blocks. 

During the consultation process, we will work with you to design a customized  administrative support plan
to meet your specific service needs, business requirements, and budget.  Below is a sampling of some of the many administrative support services we can help you with.  You may click through on the links provided in the specific task categories for more detailed information.

Executive Assistance | Administrative Assistance
  • Calendar Management:  Schedule and confirm your appointments -- business meetings, sales presentations, networking events, lunch appointments.
  • Voice Mail Monitoring: Retrieve, respond to, and/or forward your voice mail messages.
  • Word Processing:  Type, format, proofread, edit your business documents -- correspondence, memos, large typing projects, client reports, company manuals, manuscripts, business plans, any size project is acceptable.
  • Transcription: Transcribe your business dictation, meeting minutes, interviews, and more.
  • Liaison/Point of Contact:  Act as your liaison between prospects, clients, staff, team members, your corporate office, Board or committee members, or other business contacts as directed by you.
  • Customer Assistance:  Respond to inquiries, mail out Welcome Packets, brochures, service/product information, and more.
  • Recordkeeping:  Organize/scan your expense receipts, reconcile your credit card statements, track your income and expenses, prepare your expense reports, and more.
  • Speaking Engagements/Interviews/Conferences:  Coordinate your speaking engagements, type/send your biographical information, schedule PR interviews, complete conference/seminar registrations, coordinate travel details, prepare presentations/handouts, and more.
  • Contacts Database Management:  Create/maintain your databases of business contacts, prospects, sales leads information, sales activity, etc. in Excel, Outlook, ACT!, or through our unique card sending system.
  • Research Assistance:  Conduct research, compile data, prepare summary reports, search public records, price comparisons, and more.
  • Vendor Management/Purchasing Assistance:  Manage in-state or out of state vendors (procure, order, and arrange for delivery of products and services to any location), and more.
  • Travel Arrangements/Coordination:  Research flights, hotels, car services for availability and pricing; coordinate travel bookings through your Travel Agency, prepare detailed trip itineraries, organize travel details information, administer and monitor Frequent Flyer and Travel Rewards Programs, coordinate trip activities schedule, and more.
  • Meeting Preparation/Coordination:  Schedule/coordinate/organize your weekly and monthly meetings with clients, vendors, staff, Board/Committee members, business prospects, colleagues, partners, team members, and more. Assist with preparing and organizing agendas, meeting materials, presentations; send out meeting notices, confirm attendees, arrange for catering, etc.
  • Report Generation/Spreadsheets/Data Entry:  Monitor/reconcile/maintain your budget reports and quarterly forecasting reports, create/maintain/submit your sales reports, inventory reports, business management reports.
  • Invoicing:  Prepare your client invoices,follow up with your clients regarding payment; maintain client records.
Office Management Support 
  • Order office supplies, postage, business stationery, envelopes, business card;
  • Receive and send faxes;
  • Scan documents and convert to PDF format;
  • Assemble binders; GBC spiral bound presentations for meetings or workshops;
  • Work with copier/printing service to coordinate large copying or printing projects;
  • Mailing/shipping services (FedEx, UPS, Certified Mail)
  • Set up post office box, retrieve, sort, and forward mail. 
Personal Assistance
  • Book reservations:  Lunch, dinner, spa, golf tee time, tennis court time, etc.
  • Schedule Appointments: Medical, car, pets,  household services, hair/nails.
  • Errand service (local clients only): Dry cleaners, pharmacy, grocer, etc.
  • Greeting Cards/Gift Services: Birthdays, anniversaries, thank you's, sympathy, get well,, thinking of  you, event invitations, online shopping, etc.
Meeting/Event Planning Assistance 
  • Coordinate logistics for off-site meetings, company events, training sessions, conferences, seminars, group meetings, etc.
  • Assist with preparation of slides, handouts, presentations
  • Mail out invitations or flyers 
  • Typeset, print, assemble, mail, distribute meeting agenda, meeting materials, handouts to meeting attendees
  • Prepare attendees roster; create name tags/tent card
  • Manage registrations/RSVP's
  • Coordinate speakers arrangements; assist with travel arrangements for attendees and/or speakers.
  • Work with Meeting/Event Planner for large events.
  • Enter attendees/new leads into contacts data base
  • Transcribe recording of meeting or event
  • Follow up with attendees/leads after meeting/event.
Committee, Board, or Advisory Council Support
  • I can provide administrative support to assist you with your duties as a member or officer of a committee, board, or advisory council you may belong to. I can also provide support to the committee, board, or advisory council itself if needed.
Project Management 
  • Assist with organizing, coordinating, managing special projects;
  • Provide assistance to a project team, or work as a team member on a specific function.
Direct Mailing Services
  • Coordinate direct mail campaigns.
  • Create merge letters, envelopes, labels, print, collate, insert, post, deliver to post office.
Relationship Management/Client Retention Campaigns
  • I can help you stay in touch with clients and prospects, set up and manage your marketing campaigns, and even show you how to automate the process using a unique card sending system. The "Stay in Touch" Program will help you maintain customer loyalty, attract new clients, and foster long-term customer relationships through repeat business and referrals.
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If you don't see a particular service you are looking for, just ask! With my extensive administrative experience and training, chances are I can do it!  But if I can't, I will be happy to help you find someone who can through my network of very talented and competent Virtual Assistant colleagues.

How to Get Started Working Together

The first step in the Getting Started Process is to schedule a Get Acquainted Phone Consultation. To do this, simply fill out the Get Acquainted Phone Consultation Pre-Call Form, then follow the instructions provided to schedule the phone appointment via my online appointment scheduling system. 

During the call, we will discuss your situation, and talk about how I may be able to assist you with your current administrative needs.  If we decide together that we are a good match, we will continue to the next step in the process. 
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