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How Much Does it Cost to work with a Virtual Assistant versus Hiring a Full-time Employee?

Calculate and Compare!

We understand that as a business owner, you need to real numbers to see how they affect your bottom line.

With our handy Cost Comparison Calculator, you can analyze the costs associated with hiring a full-time, in-office assistant versus working remotely with a Virtual Assistant and see how much money you can save!



Our Trusted Partners
Service Payment Plans Details

For new clients, a signed Service Agreement is required to establish service with any of our service plans.

Pay As You Go Hourly Plan

  • One hour minimum per work assignment per week.
  • No deposit required.
  • Time worked on each assignment is billed at the standard hourly rate applicable to the service provided, prorated in 10-minute increments.
  • Expenses are billed separately and may require advanced payment.
  • Work assignments are scheduled on a first-in, first-out basis, and prioritized according to current workload.
  • Invoices are submitted weekly each Monday via email for the time worked Monday through Sunday of the previous week.
  • Payment is due upon receipt of each invoice.


Per Project Plan

  • One hour minimum charge per project..
  • A written cost estimate based on the standard rate for the services needed, plus cost of expenses will be provided at no charge.
  • A 50% deposit of the cost estimate is required to schedule and start project.
  • Advanced payment of total cost of vendor services or other out of pocket expenses needed to complete a project may be required.
  • Projects are scheduled on a first-in, first-out basis, and prioritized according to current workload and project deadline requirements.
  • The final invoice for the balance due is submitted upon completion of the project. Progressive invoices will be issued monthly for long term projects. 
  • Payment is due upon receipt of each invoice.


Pre-Paid Hours Flex Plan
  • You may purchase pre-paid hours in any increment ranging from 5 hours to 40 hours.
  • No hour minimum per project or assignment.
  • Clients receive Priority Scheduling.
  • No monthly usage commitment -- use the time in your account whenever you need it.
  • Unused hours left in your account at the end of the month do not expire.  They stay in your account until used for up to 3 months.
  • Additional hours used over the account balance will be billed at the discounted hourly rate applicable to the amount of hours used.
  • Invoices are issued on the 1st and 15th of each month.  Any balance due for hours used in excess of the pre-paid hours in  your account is payable upon receipt.
  • You may purchase another block of time to continue service at the discounted hourly rates or revert to the Pay As You Go Hourly Plan, depending on your current support needs.
  • Pre-paid hours are not refundable, but any time left in your account can be converted to a gift certificate if you do not think you will be needing them any more.
  • Project-related expenses are not included in the hourly rate and will be billed separately.
  • Advanced payment may be requested for out of pocket expenses needed to complete your work, such as supplies or vendor services.

 

Support Options, Fees, and Service Plans
Administrative Support Services


Monarch Virtual Assistance LLC is proud to be able to offer our Virtual Assistant Services at competitive rates based on our skill-set, expertise, knowledge, experience, training, and business operations requirements, and in accordance to the Virtual Assistance industry standards. 

For more information about the Virtual Assistance industry, visit our Articles library to read what's being said about the profession. 


Custom
ized Support Packages

We understand that every client has different support needs and business requirements.
To ensure the best quality service, we  work with each client individually to customize an administrative support plan that will best suit their specific business needs and budget.

Flexible Support Options

Monarch Virtual Assistance LLC offers the following support options: Virtual  Assistance, Combination Virtual/On-site Assistance, and On-site Assistance.  Our primary method of support is Virtual Assistance.  The other two support options are available only when the client's administrative support plan includes tasks that cannot be performed off-site.

Virtual Assistance (Off-site support)                                                                     

We handle all of your administrative support needs remotely from our own office.  Work assignments are communicated and delivered via email, phone, fax, mail, courier, text message, instant messenger, and/or a variety of popular web-based tools and services.
 
Combination Virtual/On-Site Assistance                                                               

This support option is available when your administrative support needs require us to perform some tasks off-site, and some tasks on-site at your office or another location (i.e., meeting venue, library, conference center, etc.).

On-Site Assistance (special projects/assignments only)                                                

This support option is available when you have a special project that cannot be performed off-site (i.e., end of year file purging, new files set up, new office set up/organization, computer project requiring special software program, etc.).

Fees and Service Plans

Monarch Virtual Assistance LLC offers two convenient service plans to meet you individual needs and budget: Per-Project Plan (Pay As You Go Hourly Plan) and Pre-Paid Hours Flex Plan.

Pay As You Go Hourly Plan                                              $Standard Hourly Rates

This plan is ideal if you are just getting started and want to try out my services first, have short-term projects, or you are not sure yet exactly how much of my time you will need or how often you will need it. 

How it Works: 

  • You simply submit work assignments to me as needed via email or phone. I
  •  will give you updates on the work completed or in progress at the end of each week. 
  • You will be sent an invoice each Monday via email for time worked Monday through Sunday of the previous week, along with my weekly time and expense report, plus copies of any receipts acquired for pre-paid expenses incurred on your behalf.

    Per Project Plan                                                                          $Quoted             

    If you have a one-time project, or need on-going support on a specific routine administrative function, this plan provides you with maximum flexibility. 

    How it Works: 
    • After we discuss and I review the details of the project, I will provide you with a written cost estimate for time and expenses. 
    • Upon acceptance of the estimate, I will send you an invoice for the 50% deposit required to schedule and start working on the project. 
    • I will give you periodic updates on the progress of the project. 
    • When the project is completed, I will send it to you for your review and approval, along with the final invoice for the remaining balance due.

    Pre-Paid Hours Flex Plan                                                           $Varies              

    This plan is the most cost-effective option if you need on-going, dedicated administrative support on a daily or weekly basis throughout the month. With this Plan, you have the option to purchase blocks of my time at discounted hourly rates. The more hours you purchase, the lower the rate. 

    How It Works: 
    • You purchase a block of hours in any increment ranging from 5 hours to 40 hours, depending on your needs, at discounted hourly rates. 
    • The more hours you purchase, the lower the rate. 
    • You submit work assignments to me as needed, and the time spent to complete each assignment is subtracted from your Flex Account.
    • I will give you a Flex Account Activity Report at the end of each week.  You will be sent an invoice each Monday via email only for any expenses incurred or additional time used over the Flex Account balance Monday through Sunday of the previous week if applicable. 
    • When the hours in your account are used up, or reach a low point, you simply purchase another block of hours to replenish your account. 
    • The amount of time you purchase each month is reserved exclusively for you, in return for being paid in advance.

    Additional Charges

    Expenses such as work-related supplies, postage, shipping, special purchases (requested or required by client to complete work), courier, travel mileage, etc. are not included in the hourly rates and will be billed separately.  Client will be notified in advance of any additional charges for pre-approval. 


    Payment

    We accept payment by credit card via PayPal, checks via Online Bill Pay, money orders, or cashiers check.

    How to Get Started Working Together

    The first step in the Getting Started Process is to schedule a Get Acquainted Phone Consultation. To do this, simply fill out the Get Acquainted Phone Consultation Pre-Call Form, then follow the instructions provided to schedule the phone appointment via my online appointment scheduling system. 

    During the call, we will discuss your situation, and talk about how I may be able to assist you with your current administrative needs.  If we decide together that we are a good match, we will continue to the next step in the process. 
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